How to Make Vital Emails Stand Out Using Outlook 2013 Conditional Formatting

It’s easy to lose track of important messages when your Inbox is being overrun by daily email ads and general junk mail. Most users generally receive 3 to 4 emails a day from various stores or other newsletters that are not considered spam but are not vital emails either.

Conditional formatting can be used to change the way certain messages appear when they are received in your Inbox. This can be incredibly useful when you are trying to locate a bill from the same company that sends you a daily sale ad.

Generally, the most important messages you receive will have been sent only to you. Conditional Formatting can be set to highlight all messages that are specifically sent to you and not a group. This can help filter out which messages are vital and which are considered daily junk mail.

The following instructions will walk you through setting up conditional formatting rules to make important emails stand out in your Inbox:

1. Open Outlook 2013

2. Switch to the View Tab and click the View Settings button.
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3. From the Advanced View Settings window click the Conditional Formatting button.
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4. From the Conditional Formatting window click the Add button. A new rule will appear as “Untitled.” Rename the rule to “Sent to Me Only.”
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5. Click the Condition button, check the box for “Where I am,” and make sure the drop-down box is set to “the only person on the To line.” Click the OK button.
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6. Back on the Conditional Formatting window, click the Font button. From this window you can change how the text of new emails will appear. Changing the font color, adding bold or italic, and altering the font style are great ways to make these emails stand out. Select whatever combination works best for you. Click the OK button.

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7. Click OK button on the Conditional Formatting window. Now you’re all set!

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