Complete List of Keyboard Shortcuts and Hotkeys for Outlook 2013

If you want to become more productive using Outlook 2013, learning a few keyboard shortcuts also known as hotkeys, will significantly improve your speed. Shortcuts make navigating around Outlook faster and allow you to get more done with less mouse friction.

Keyboard shortcuts work by pressing a single key or combination of keys on the keyboard. Each command has a different key or keys that will perform the action. These keyboard shortcuts allow you to access contacts, appointments, calendars, emails and more without touching the mouse.

You can use shortcuts to make appointments, distribution lists, calendar events, and just about any other action that you can normally perform with a mouse.

Here’s a list of shortcuts that can be used in Outlook 2013:

Basic Shortcut Commands

Shortcut Key(s) Action Performed
Tab Move between Outlook windows
Alt+S Sends Email
Ctrl+R Reply to a Email
Ctrl+F Forward an Email
Ctrl+Alt+F Forward an Attachment
Ctrl+M Checks for new Email
Ctrl+N Opens a new Email
Ctrl+Q Mark Email as read
Ctrl+U Mark Email as unread
F4 Find or Replace a word
Ctrl+P Print
Del Delete
Ctrl+S Save
F12 Save As
Alt+S Save
Ctrl+Z Undo
Ctrl+A Select All
Ctrl+Shift+G Flag for Follow Up
Ctrl+Alt+J Mark as Not Junk Mail
Ctrl+Shift+V Move an Item
Ctrl+Shift+Y Copy an Item
F7 Spellcheck
Ctrl+K Add a Hyperlink
Ctrl+Shift+B Opens Address Book

Navigational Shortcuts

Shortcut Key(s) Action Performed
Ctrl+1 Navigates to Mail Tab
Ctrl+2 Navigates to Calendar Tab
Ctrl+3 Navigates to Contacts Tab
Ctrl+4 Navigates to Tasks
Ctrl+5 Navigates to Notes
Ctrl+6 Navigates to folder list
Ctrl+7 Navigates to Shortcuts
Ctrl+8 Navigates to Journal
Up Arrow Moves up an Email
Down Arrow Moves down an Email
Ctrl+Shift+I Navigates to Inbox
Ctrl+Shift+O Navigates to Outbox

New Item Shortcuts

Shortcut Key(s) Action Performed
Ctrl+Shift+M Creates a new e-mail message
Ctrl+Shift+C Creates a new contact
Ctrl+Shift+E Creates a new folder
Ctrl+Shift+L Creates a new distribution list
Ctrl+Shift+A Creates a new appointment
Ctrl+Shift+K Creates a new task
Ctrl+Shift+N Creates a new note
Ctrl+Shift+Q Creates a new meeting request
Ctrl+E or F3 Navigates to the Search box
Ctrl+Shift+P Create a Search Folder

Search Shortcuts

Shortcut Key(s) Action Performed
Ctrl+E Locate a message
Esc Clear the Search Box
Ctrl+Shift+F Use Advanced Find
F4 Search for text within an open item
Ctrl+H Find and Replace
Ctrl+Alt+K Include current folder in search
Ctrl+Alt+Z Expand search to include subfolders

Contact Shortcuts

Shortcut Key(s) Action Performed
Ctrl+N Create new a contact
Ctrl+Shift+L Create a new contact group
F5 Update Contact List
Alt+D Opens Check Address Box
ESC Close a Contact
Ctrl+F Create a new Email with Contact Selected
F11 Find a contact
Shift + Letter Navigates to first contact that starts with a specific letter

Calendar Shortcuts

Shortcut Key(s) Action Performed
Ctrl+N Create a new appointment
Ctrl+Shift+Q Create a new meeting
Ctrl+F Forward an appointment or meeting
Ctrl+R Reply with message to a meeting request
Ctrl+G Go to a date on calendar
Alt+Right Arrow Navigate to next day
Ctrl+Page Down Navigate to next month
Ctrl+Down Arrow Navigate to next week
Alt+= Change Month View

Formatting Text Shortcuts

Shortcut Key(s) Action Performed
Ctrl+C Copy
Ctrl+V Paste
Ctrl+Spacebar Clear Formatting
Ctrl+L Left align text
Ctrl+E Center text
Ctrl+R Right align text
Ctrl+B Bold Text
Ctrl+U Underline Text
Ctrl+I Italic Text
Alt+O Opens the Format menu
Ctrl+Shift+P Opens the Font dialog box
Shift+F3 Switch letter case
Ctrl+Shift+K Format letters as small capitals
Ctrl+Shift+L Add Bullets
Ctrl+Shift+> Increase font size
Ctrl+Shift+< Decrease font size
Ctrl+T Add hanging indent
Ctrl+Shift+T Reduce hanging indent
Ctrl+Q Remove paragraph formatting
Ctrl+Shift+H Remove the next word


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