25 Keyboard Shortcuts for Outlook 2011 for Mac

25 timesaving keyboard shortcuts.
You may not realize it, but you can do just about everything in Outlook 2011 for Mac right from your keyboard — from reading and replying or moving and copying to a folder.

Keyboard shortcuts can help you clear out your inbox pretty quickly and methodically without your ever having to move your hands from the keyboard.

There are over 100 keyboard commands for Outlook 2011, but here are the 25 that will save you the most time.

(FYI: The One-Minute Habit is a great way to learn them one at a time.)

1. Reply to sender Command + R With a message selected or open, use this shortcut to reply.
2. Reply to all Shift + Command + R Just like number 1, but replies to everyone on the email.
3. Send email Command + Return This is possibly the biggest time-saver of them all. When you’re done typing an email this will send without the need to use the mouse.
4. Forward an email Command + J Similar to reply, but this will start you in the address field so you can enter the forwarding address.
5. View only unread emails Command + Shift + O This is actually a toggle. Hitting this shortcut will toggle you between “all messages” and “unread” — only in the folder you’re currently in.
6. Move the selected email to a folder Shift + Command + M This shortcut brings up a window where you can search for the folder to move a message to. A very handy command if you’re using the Trusted Trio.
7. Copy the selected email to a folder Shift + Command + C Just like number 6, but this copies the email instead of moving it.
8. Create a new message Command + N If you’re anywhere in Outlook and on an email page, this will start a new, blank message.
9.Save the open message and store it in the Drafts folder Command + S If you’re partway done with an email and need to save it as a draft for later, this shortcut will drop the current email into the Drafts folder for later.
10. Add an attachment to the open message Command + E Command + E brings up a window for you to select an attachment for the email you’re currently writing.

Duplicate contacts killing productivity?

See how Scrubly can help in a 100-second video.

11. Clear the flag for the selected message Option + Command + ‘(apostrophe) If you’ve flagged emails for follow-up and you’re finishing them up, this shortcut will clear the flag so you can file it away.
12. Hide or show the Ribbon Option + Command + R Since you’re using keyboard shortcuts so much, the Ribbon might start to become unnecessary for you. Use this shortcut to toggle it from hidden to visible.
13. Go to Mail view Command + 1 For moving through Outlook.
14. Go to Calendar view Command + 2 For moving through Outlook.
15. Go to Contacts view Command + 3 For moving through Outlook.
16. Go to Tasks view Command + 4 For moving through Outlook.
17. Go to Notes view Command + 5 For moving through Outlook.
Outlook Calendar view.
18. Open the Progress window or make it the active window Command + 7 This shows the progress window so you can see how emails are sending and being received. Very helpful if something isn’t working correctly.
19. Open the error log or make it the active window Command + 8 If things continue to work incorrectly, this will open the error log so you can see what failed.
20. Open My Day Command + 9 My Day is a very underused feature in Outlook. It helps you view calendar appointments, see your to-do list, and view new emails.
Outlook My Day view.
21. Open the Contacts Search window Command + 0 Pretty self-explanatory, this one lets you search for a contact.
22. Open the Preferences dialog box Command + ,(comma) If you need to update any settings just use this shortcut and you’ll open up Outlook Preferences.
23. Open the selected item Command + O (letter o) To open an email in a new window you can double-
24. Do a basic search in Outlook Option + Command + F Use this shortcut to do a basic search in Outlook. This moves you up to the search bar, which searches the current folder.
25. Cancel a search in progress Command + .(period) Sometimes you search for something way too broad, or you find your item early on in a long search query. Either way, Command + the period button will stop a search that’s currently going on.

Scrubly social-sharing menu.

Scrubly sign-up.