How to Use Travel Time for Appointments in Apple Calendar

With the release of OS X Mavericks, Calendar has a new feature that allows you to enter the location of your appointment and then factors in travel time to that location when blocking time on your calendar.

This is a great feature that everyone who uses the calendaring in Apple should use. Let’s look at how to take advantage of this feature. There’s also a video walk-through at the end of this post.

1. Open Calendar from the Apple Dock.

Calendar window in Mac OS X

2. Select the day and time you want to enter an appointment. Right-click there and choose New Event.

Right-click context menu with New Event

3. Enter the name of the new event.

Adding New Event details in Calendar

4. Select the Add Location field and type the location, such as an address or the name of a restaurant. Maps will automatically find it. For the purposes of this article, we will choose Cafe Tu Tu Tango.

Entering location of event, address suggestion from Maps

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5. Select the location. Open the section labeled “Add Alert, Repeat, or Travel Time,” select Travel Time and choose the walking or driving time from the drop-down menu. I have set lunch to be one hour, but my calendar should reflect the drive time as well.

Travel time and appointment blocked out on Calendar

6. The final step would be to add an alert and choose When I need to leave. An alert will appear under Notifications telling you when you have to leave to be on time.

Adding an alert for appointment

As you can see, lunch is one hour and by using Maps, my calendar tells me that I must leave at 11:00 to make it to my meeting on time. Genius.

This feature is very powerful and will help you be on time to all of your meetings. Of course, that also means you have no more excuses for being late!

Check out the video below for a demonstration of how to use this feature.



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