How To Set Up a Gmail Account in iOS 7

Graphic: iOS7 and Gmail.

When you set up a Gmail account for devices running iOS7, there are a few tricks to make sure you’re getting notifications correctly and your mail is updating when you want it to.

Adding Your Account

1. Open the Settings menu.

2. Scroll down and click Mail, Contacts, Calendars.

iPhone Settings icon.

3. Tap the Add Account button.

4. select Google.

Add Account menu.

5. On the next screen, enter your email information:

  • Name: Name as you want it to appear in outgoing emails.
  • Email: Your full Gmail email address.
  • Password: Your Gmail password.
  • Description: Your description of the account.

Gmail info screen.

6. Once all your information is entered tap Next.

You can choose what features from your Gmail account you want to use. You can sync Mail, Contacts, Calendars, and Notes. Decide which of these you want showing up on your device and tap Save. (Note: Green means the feature is turned ON)

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If you choose to turn contacts or calendars on, you will get a warning asking you what to do with your existing contacts and calendars. You can keep them (probably the best option) or delete them. If you want to keep existing contacts tap Keep on My iPhone.

Gmail sync options.

7. Once the account is added, the hard stuff is done. You can now send and receive emails from your Gmail account on your device. Your new account should show up in your account list with any other accounts you already set up.

Now that your email in on your phone, you should adjust your notification settings to see these emails correctly.

Adjusting your email notifications settings

Getting your email account on your phone is only half the battle. If you want to be notified when a new email arrives, you need to set this up, as iOS handles notifications on a per-account basis.

1. Go to the Settings screen.

2. Scroll down and tap Notification Center.

Settings menu with Notification Center highlighted.

3. Scroll down and tap Mail.

The first item on the list is how many emails will show in the Notification Center. Change this to fit what you want. For most people 10 is a good number.

Note: If you’re not already showing Mail in your Notification Center, you’ll need to go to Notification Center and click the Edit button in the top right corner, then drag Mail up into the Include section of the list.

Notification Center options.

4. Scroll down to the Gmail account you just added and tap on it. First on the list is the Alert Style. The best option here is to use Banners, as they will appear and go away. By default, alerts are not enabled.

Alert Style options.

5. Next choose whether you want the Mail icon to show a badge displaying your unread emails. By default this is set to “on.” You can also choose a unique sound for this account, or just go with the default ding.

6. Under Alerts, you want to turn on the “Show in Notification Center” setting. Turn on “Show on Lock Screen” to see new emails for this account without unlocking your phone and opening the Mail app.

Lock Screen options.

7. If this account handles sensitive content, you can turn off the “Show Preview” option. This will make it so you only see an email’s subject line in the Notification Center and the rest stays hidden.

Once you’re done with the set-up, you’ll be notified of new emails when they come in.

The last step is to tell your iPhone when you want to get new messages. The longer between email fetches, the better your battery life.

Email Fetching

There are two ways that emails get to your phone. The first is via fetch and the second is by push. Email accounts that run using an Exchange server or iCloud service have the ability to use push notifications, while accounts like Gmail can be grabbed using fetch.

You can schedule fetch to happen every 15, 30, or 60 minutes, or you can choose for it to be manual. (If it’s manual, you’ll need to open your email client to get emails.)

1. Open up Settings on your iOS device and tap Mail, Contacts, Calendars.

2. Scroll down and tap Fetch New Data.

3. If you want push enabled for Exchange and iCloud email, leave “Push” turned on. You can now go down the list until you find your Gmail account and tap on it.

Decide if you want your email to fetch or if you want it to be received manually.

Email fetching options.

4. Go back to the Fetch New Data screen, scroll to the bottom, and select how often you want your email to fetch. This setting works for all email accounts.

Fetch New Data screen.

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