5 Smart Tips for Managing Your Google Contacts

1

Google Contacts are the backbone of most Google services, so making sure they are up to date and managed correctly is a really good idea. Duplicate contacts, missing pictures, and incorrect information in your Google Contacts can really cause you problems when you’re trying to share files in Google Docs, send Calendar invites, and of course, send Gmail messages.

Managing your Google Contacts is easy, especially with the 5 tips below.

1. Creating, Editing, and Deleting Contacts

1

Adding a Contact – Creating new contacts in Google is easy. The can be done in Gmail, but is most easily done by heading over to Google.com/Contacts. Once you log in, click the New Contact button in the top left corner.

1

Next, Enter in all the pertinent information for the contact. If you need more boxes for the contact’s name, click the … button next to the Add name field.

1

Here, you can enter Prefix, First, Middle, and Last name, and Suffix. Once you enter all this information, click Save.

With the name saved, enter the rest of the contact’s information including a picture. You can add more information by clicking the Add button, too.

1

Editing – Editing a contact is just as easy as adding a new one. Click on the My Contacts link to see all of your contacts, or search for the one you’re looking for by using the search bar.

1

The edit screen looks just like the add screen, so click on any area you wish to edit. Once you click out of that area the any changes are automatically saved.

Deleting a Contact – There are two ways to delete a contact. First, while viewing your full contacts list, you can check the boxes of the contacts you wish to delete, then click the More menu and choose Delete.

1

If you’re viewing a single contact, you can use this same menu to delete the contact you’re currently viewing.

2. Contact Groups

1

Contact groups are a great way to organize your contacts in a way that suits you best. You can have a group for friends, family, coworkers, and even special events like vacation or a wedding.

To make a new contact group, click the New Group button in the left-hand menu.

1

Give the group a name and click OK to continue. You should now see the new group in the left-hand menu. To add people to the group, simply check the boxes of the people you want to be in the group, then click the Groups button in the top bar. Select the group you want them in. This automatically saves as you check the appropriate box.

1

Not only does this help you to manage your contacts list, but you can send messages to these groups in Gmail. Just type the name of the group and it will appear.

1

3. Merging Contacts

1

Merging contacts is a simple and moderately effective way of cleaning up your contact list. The major downside to merging contacts using Google is that there is no backup created, so any information that is altered or deleted may very well be gone forever. There is an Undo button, but since you don’t get to review the changes, you don’t know what was updated and what wasn’t.

If you only have a few duplicate Google contacts this can be a great way to clean them up. If you have more, though, you really should use a service like Scrubly to clean them up, but more on that later.

Check the contacts you want to merge, then click the More menu > Merge Contacts.

1

You can also find ALL duplicates in your Google contacts and merge them, but since you don’t review the changes you have no way of knowing what was merged and what wasn’t. Do this for 1-2 duplicates, but use tip #5 for bigger fixes.

4. Connected Profiles

1

Connected Profiles are Google’s way of making sure you have the most up-to-date information in your contact list. Basically this means that Google inputs information for you automatically for your contacts. This is done if the email address you listed in a contact aligns with a Google account. When someone updates their picture or other information, you immediately get the updated info.

If you create a contact that already exists in a Google account, the additional information like phone number, address, birthday, etc. can automatically be added. This all depends on the information you and your contacts share with Google.

You can read more here about Connected Profiles, and check out your sharing settings by clicking on you’re your name in the top right corner of Contacts or Gmail and select Profile.

5. Remove Duplicate Google Contacts With Scrubly

1

The longer you use any email service the more duplicate contacts you will have. Maybe you created a contact for someone’s work email address and another for their personal one without noticing it. Maybe you forgot you met someone and entered his or her information twice. Whatever the case, you can fix Gmail duplicate contacts pretty easily with Scrubly.

You basically just feed your contacts into Scrubly and it magically cleans them up based on criteria you set, and you can review every change before it’s done. To get the specifics on cleaning up Google duplicate contacts with Scrubly, check out this duplicate gmail contact tutorial.

Wrap-Up

Google touts itself as being a clean and simple way of managing email and contacts, but even the easiest services need a little help every now and then. By using the 5 tips above your Google Contacts will be clean, fresh, and always up to date.

1

Scrubly sign-up.