Organizing Email With Evernote

Graphic: Organize your email like a pro with Evernote.

In case you hadn’t heard, Evernote is a more than just a note-taking app. In fact, the software is really an amazing tool for organizing your email. And it’s free (mostly).

To get organized, you’ll need to:

  • get an account
  • find your Evernote email address, and
  • begin sending emails to Evernote

If you have an account, look below.

FYI: Evernote lets you:

  • sync notes across devices
  • get your bookmarks in order
  • save Web pages for reading later, and
  • do a ton of other things.

We’ll be talking about some of those other uses in future posts, but if you’re just starting with Evernote, start with email.

First, You Need an Evernote Account

You can sign up for one at the Evernote registration page.

Next, Find Your Evernote Email Address

This is an Evernote-specific address. It’s different from the one you used to sign up. (The reason it exists is so you can send an email and have it populate as a note in your Evernote account.)

  • Log in to Evernote.com.
  • Click your name in the upper right corner of the screen.
  • Select Account Settings.
  • Scroll down until you see the section titled “Email Notes to.”

The email address listed here should looks something like this:

chiefscrubber.2344h1@m.evernote.com

Add this to your address book so it’s easier to access later, since it’s pretty difficult to remember that long address.

Now that you know what your Evernote email address is, it’s time to see what you can do with it.

Screen shot: Evernote.

Now, Send Your Emails to Evernote

The best use of emailing Evernote is the ability to forward important emails to Evernote from your email account.

Why?

Because you can apply tags, set reminders, or direct the mail to a particular notebook.

All of these are handled using the Subject line of the email.

    • Note title: The first item in the subject line should be the title of the note once it shows up in Evernote. Remove the entire existing subject line (including the “FW:” that automatically appears) and enter a meaningful title.
    • Notebook: To get the forwarded email into a specific notebook include “@Notebook Name” in the subject line. Make sure there’s no space after the “at” sign. No quotes are required.
    • Tags: Include “#Tag Name” in the subject.
    • Reminders: Enter an exclamation point and th

e date. For example: “!2014/01/05/14” or even “!tomorrow”.

For example, if you wanted to forward an email to your Evernote travel notebook with the tags “holiday” and “wedding,” and be reminded of it on January 2, 2014, it would look like this:

Subject line: Airplane Seat Ticket @Travel #wedding !2014/01/02

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