5 Quick Tips to Make Outlook 2013 Great
Outlook 2013 is one of the most advanced email clients out there, but that doesn’t mean it’s just the way you want it right out of the gate. With connections to cloud storage, all of your social media accounts, and a boatload of features, it’s easy to overlook some of the slightly more hidden options it offers.
Below is a list of 5 quick tips to make Outlook 2013 even better. You’ll be surprised at how simple it is to make your email experience with Outlook more personalized, convenient, and enjoyable, and it doesn’t take more than a minute or two.
1. Hide the Ribbon
While the Outlook 2013 Ribbon is extremely useful, sometimes you just want it hidden. To hide the Outlook 2013 Ribbon, just click the chevron in the bottom-right corner of the Ribbon.
To show the Ribbon again, simply click any of the Ribbon tabs, and click the pushpin icon in the same place.
2. See “Out of Office” Messages Before Sending
When sending email using an Exchange server, you can see the Out of Office messages of any of the people you’re including on the email before you send it out. To do this, just look at the space between the Ribbon and the body of the email.
Note that the name of the person with the Out of Office message is a different color in the TO: Field.
3. Never Forget an Attachment
We’ve all done it. You type out a nice, long email that is supposed to have a file attached and you send off the message before attaching the file. D’oh! Now you have to deal with everyone the email was sent to telling you about your missing attachment. Outlook 2013 Rixes this common, embarrassing problem with the Forgotten Attachment Reminder. Microsoft definitely took a page from Google here, but it’s a great feature, so we’ll forgive them.
Basically, as you write your email, Outlook searches your text for words that generally relate to attached files. If it sees no files attached, it warns you before it sends the email. To enable this feature, First click on the File tab of the Outlook 2013 Ribbon. Next, click on Options.
When Outlook Options opens up, click in the Mail tab in the left sidebar.
Scroll down to the Send messages section and check the Warn me when… box.
Now, when you try to send an email mentioning an attachment but with nothing attached, you’ll get this warning:
It’s like your own personal assistant looking over your shoulder (in a good way).
4. Adjust Message Preview
When you see an email in your inbox, there is usually a preview of the subject line and a single line of the email itself. You can adjust how much is previewed or, if you like, turn the preview off entirely.
To do this, First click on the View tab of the Outlook 2013 Ribbon, and then click the Message Preview icon.
from the drop-down menu, choose the preview you would like to show. Here is an example of message preview off versus three lines showing:
No Preview Lines:
3 Preview Lines:
5. Remember to Reply
Outlook 2013 has a built-in feature that will automatically remind you to reply to a message. To enable this on a per-message basis, simply right-click on the message you want to be reminded about, arrow over Follow Up, then click on Add Reminder.
When you select this, you’ll get a pop-up window that will allow you to set the reminder for whenever you want. Set the day and time you want to be reminded, then click OK.
Outlook 2013 is full of features, most of them brand-new for 2013. This is why taking the time to poke around and Rind these somewhat hidden features is such a great idea. There are enough features hiding in Outlook 2013 to do probably 20 posts just like this one. But for now, check these ones out and see how they work for you. As the saying goes, make your email work for you, not the other way around!